How To Insert An Image Into Excel Cell For Mac

While Microsoft Excel is typically used as a way to store, sort and manipulate text and numbers, it is also a helpful way to store images along with that data. For example, you might have a spreadsheet of products and SKUs that you send to customers, and including an extra column of data with an image of the product provides a simple way for them to see all of the relevant information in one place. So if you are looking for a way to insert a picture into a cell on your Excel 2010 spreadsheet, check out our tutorial below.

How to Add an Image to an Excel Cell

There is a way today, with an add-in called Picture Manager for Excel that effortlessly imports any desired number of images automatically sized to fit cell. Additionally, it also automates the task of associating a photo with a file name from a cell and exports all images to a folder with that file name.

Before you follow the steps below, it’s important that you have the image on your computer already, and that you know where it is. You will need to browse to it during the tutorial.

Step 1: Open your spreadsheet in Excel 2010.

Step 2: Select the cell into which you want to paste the picture.

Step 3: Click the Insert tab at the top of the window.

Step 4: Click the Picture button in the Illustrations section of the ribbon at the top of the window.

Step 5: Browse to the picture that you want to add to your spreadsheet, select it, then click the Insert button.

Step 6 (optional): Manually resize the cell so that the picture is contained within it. You can do this by clicking the right border of the column letter at the top of the spreadsheet, then dragging it so that the cell is wide enough for the image. You can then repeat this with the row number. Your finished cell and image will look something like the image below.

Have you been looking for a good Excel resource where you can learn more about using the program? The Excel 2010 Bible has excellent reviews on Amazon and covers topics ranging from beginner to advanced.

If you want to lock the image to a cell in Excel 2010, then you need to follow a couple of other steps. This will allow you to cut and paste the columns in your spreadsheet and include the picture along with the cells.

Step 1: Position the image so that it is contained entirely within the cell.

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Step 2: Right-click the image, then click Size and Properties.

Step 3: Click Properties in the column at the left side of the Format Picture window.

Step 4: Check the option to the left of Move and size with cells, then click the Close button.

Do you need to add a bunch of consecutive numbers to a column? You can automatically number columns in Excel to save yourself some time and frustration.

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Q. In Excel, is it possible to insert an image into a cell (i.e., not floating atop the cell)?

A. Yes, you can insert an image into an Excel cell as follows. Paste an image into Excel, then resize the image and drag and drop it on top of a cell, as pictured below. Next, right-click the image and select Format Picture from the pop-up menu and, in the resulting dialog box, select the Size & Properties tab, and under the Properties section, check the radio button labeled Move and size with cells, then click OK.

Thereafter, the image will remain located in that cell, even if the cell's position changes when other rows or cells are inserted, deleted, or moved. In addition, the image will grow or shrink as the cell's width or height is adjusted. This solution might be used to insert employee photos into an Excel-based organization chart, or to insert images of inventory items onto your worksheet. As an example, presented below is a worksheet of how a canine adoption agency might maintain a list of dogs available for adoption. In this worksheet, Champ's image would remain on the same row as his adjacent information, even if the data are sorted or the rows are moved.

You can download this example Excel file at carltoncollins.com/dogs.xlsx.

About the author

J. Carlton Collins (carlton@asaresearch.com) is a technology consultant, a conference presenter, and a JofA contributing editor.

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